2011 WORLD CUP TEAM MANAGER:
Anne Mickell has been named as the Team Manager for the 2011 World Cup. The Board would like to sincerely thank Anne for taking on this position.

2011 WORLD CUP – EXPRESSIONS OF INTERSET for COACHES and SELECTORS:
Expressions of interest for Coaches and Selectors for the 2011 World Cup are being called for the New Zealand Polocrosse board. Please have expressions of interest, complete with CV, to the Board Secretary, R Saunders-Loder, PO Box 228, Wanganui 4540 by the 14th October 2009.

EXPRESSIONS OF INTERSET for JUNIOR & INTEMEDIATE COACHES:
The Board is calling for expressions of interest from coaches for the Junior and Intermediates teams for the coming season. Please have expressions of interest, complete with CV, to the Board Secretary, R Saunders-Loder, PO Box 228, Wanganui 4540 by the 14th October 2009.

HORSEMANSHIP CLINICS:
Gary Malcolm has offered to run Horsemanship Clinics if there is enough interest. Could individuals, or Clubs, please e-mail the Board Secretary (saunders-loder@actrix.co.nz )with numbers that would be interested in attending by the 20th October 2009.

CARNIVAL DATES:
Due to a few changes an updated calendar of carnival dates will be forwarded shortly to all Clubs and Associations. Any further additions or alterations will be added / changed as they come to hand.

NATIONAL FIXTURES:
With the re introduction of the Roke & Rockwood and the Inter Association Championships on an annual basis the Board would like to advice of the following Clubs / Associations that are hosting national fixtures this season –

Juniors & Intermediates Championships –
Hosted by Counties Polocrosse Club 23rd / 24th January 2010

Roke & Rockwood Competition –
Hosted by Tuwharetoa Polocrosse Club 13th / 14th February 2010
Inter Association Championships –
Hosted by Rangitikei –Manawatu Polocrosse Association 3rd / 4th April 2010

AGM & Conference News:
Some information was requested by Associations at the AGM, this information follows below –

List of Stock On hand (as at 31st May 2009)
Polocrosse racquets – 15 Pro head Polocrosse Racquets - 7
Polocrosse balls – 14 Books – 20
Caps – 45 Polo knit shirts - 23

Accounts Receivable (as at 31st May 2009)
$2,600.00 – being carnival levies from 3 Clubs.
Two of these have since been paid with an outstanding amount of $1,000.00 being sought by the Board (arrangement for payment of this has been made). For confidentiality reasons these Clubs will not be named.

Breakdown of SPARC Coding
Many items that could be coded to SPARC funding are actually coded elsewhere – i.e. Junior Scholarship. Below are the items that were coded to SPARC funding in the 2009 Financial Report –

11/08/08	J. Cave travel to attend Umpires Seminar	$189.60
16/09/08	Umpires airfares to Australia	$1,460.00
23/01/09	Karin Stockman airfares	$744.70
11/02/09	Karin Stockman accommodation	$330.00
18/02/09	Quad Series entry fee	$2,542.27
2/03/09	Vital Promos – playing shirts for Maitland tour	$444.38
8/04/09	Shirts & Saddle blankets for Quad tour	$724.00
9/04/09	Junior Team to NSW	$1,000.00

Umpires Grading:
A request for the list of Umpires Grading to be forwarded to all Associations was received – this will be forwarded to all Associations.

Rules & By-Laws:
Neither the Rules / Constitution or the By-Laws were passed for adoption at the AGM. It was agreed that Rozanne Hundley will co-ordinate a meeting of Associations to go over these documents, to be presented at a SGM to be held at the Juniors & Intermediates Competition in January 2010.

Benefits of Belonging to Equestrian Sports New Zealand
The Board explained the reason that New Zealand Polocrosse originally joined ESNZ as an associate member – it was a prerequisite from SPARC that we affiliate with a larger sport, so the Board chose ESNZ as it was equestrian related, instead of being just “lumped in” with another sport – such as Badminton or something similar.
Through New Zealand Polocrosse’s affiliation with ESNZ we have access to their high performance advice and technical templates; access to appropriate volunteer and technical official workshops and development programmes on a user pay basis; access to governance advice, templates and processes; access to the ESNZ Bulletin – approximately 1 page per issue; access to ESNZ website for promotion of events and the sport of Polocrosse to be considered; assistance with up to 6 submissions of Charitable, Community and Gaming Trust applications per year; Public Liability Insurance ($5,000,000.00).
The annual affiliation fee is $4,000.00 + GST and is paid in quarterly installments.

IPC Rule Changes
All Associations have received a copy of the IPC rule changes with the AGM information that was sent out.

PUBLICITY OFFICER NEWS:
Expressions of Interest - The Publicity Officer has recently informed the board that she will be resigning from the position of Publicity Officer approximately two months after the 2011 World Cup. To ensure that the publicity of the sport continues the board is asking if anyone would like to enquire about what the job involves and to perhaps start assisting the current Publicity Officer, Carey Wenn, with a few small parts. Carey insists that the job is a lot fun, but if someone stepped up now Carey would be able to help step the next officer gently into the job.
Any enthusiasts are invited to email Carey Wenn at e.c.wenn@farmside.co.nz or phone 07 8954670 after 6pm for a confidential chat.

Articles for magazines - Could all clubs who have not replied yet about booking a month for the magazine article please do so as Carey needs to get this fairly well sorted before the season starts.
Website – Don’t forget to keep an eye on the web site as there are still regular changes and updates and some good photos of Redvale carnival and Champs.

JUNIORSCHOLARSHIPS:
Kristy Reiche was the successful recipient of the Queensland scholarship, with Terry- Lee Tawera and Kendall Te Akau receiving the scholarships to New South Wales. All the girls are now home and we look forward to their reports being available on the website.

CONTACT DETAILS:
Please continue to advise the Board Secretary of changes to Club and Association contact details. The form is available on the website. Changes will be updated on the website regularly, but not instantly. A new list of contacts will be sent out to Club and Association secretaries in November.

PLAYERS TRAVELLING OVERSEAS:
As per the International Umpires meeting in July 2009 – “Any player or official wishing to participate in polocrosse in another nation must obtain prior written approval from his/her home national association”. Forms are now available on the website for players wishing to travel overseas. These forms need to be completed and a copy returned to the New Zealand Polocrosse secretary. The forms need to be signed by New Zealand Polocrosse before players are able to play overseas. Those players going to the United Kingdom will also need to complete the UK testimonial form.

RACQUETS, BALLS, CAPS, POLOSHIRTS & BOOKS:
Racquets and balls continue to be available from either Lawrence Tye (ph: 07 883 1303) or Alastair Cumming (ph: 09 426 4939) –
Racquets: $140.00 Pro Racquets: $165.00 Balls: $40.00

King Country Saddlery in Taumarunui, also stocks a range of Polocrosse racquets and balls.
Bomber Racquets are available in New Zealand through Bruce Hundley.

“Polocrosse – A Practical Guide”, written by Amanda Choice are available for sale at only $35.00 each. Please contact Robin Cave (ph: 06 376 6908) or Lawrence Tye (ph: 07 883 1303).

New Zealand Polocrosse Caps are available from Robin Cave whilst lovely polo shirts are available from Ruth Tye as a fundraiser for the 2011 World Cup.

Raewyn Saunders-Loder (Secretary)